Quoting software for made-to-order manufacturers
Calculates materials, processes and lead times with editable criteria, and flags which quotes have gone days without an answer.
See it live: book a 15-minute walkthroughMore about quoting softwareSoftware with context
Custom software for small businesses
We design systems for small and midsize businesses around the way your team actually works: quotes, orders, bookings, stock or invoicing, all in one place. You do not have to adapt to a generic tool: the system adapts to your operation, brings your information together, reduces errors and puts you back in control of the business.
Definition
What is custom software
Custom software is an application, a CRM or an internal tool built for one particular business, based on its roles, its data and its exceptions. Unlike a generic system, it does not force the team to change the way it works: it is built around it and evolves with use.
Signs
When it makes sense
As a business grows, generic tools start to fall short. These are some signs:
- Information is scattered across spreadsheets, chats and individual people.
- Nobody has a complete view of customers, orders or tasks.
- Some tasks repeat the same way every day, such as moving data from one tool to another.
- A lot of time goes into coordinating: asking, confirming and finding out who has the data.
- The team repeats checks because it does not trust the data.
Live examples
What we can build
These are 10 examples of systems we have built. In a 15-minute walkthrough we can show you the one closest to your operation, and we adapt it to the way you work.
Quoting Field service Field service and equipment maintenance system
A record per serial number, service history, upcoming maintenance and repair orders that the customer approves.
See it live: book a 15-minute walkthroughMore about field serviceOrders Order taking by WhatsApp and email
Orders that arrive by WhatsApp (text, voice note or photo) or by email, built with each customer’s price list.
See it live: book a 15-minute walkthroughBatches Batch and expiry tracking for healthcare distributors
Every batch with its expiry date, assigned automatically on the delivery note, with alerts before it expires.
See it live: book a 15-minute walkthroughMore about batch and expiry trackingDelivery notes Signed delivery notes and invoicing for carriers
The driver uploads the photo and signature of the delivery note, and the office instantly sees what is ready to invoice.
See it live: book a 15-minute walkthroughMore about logisticsOperations Operations system for small businesses, all in one place
Brings what arrives by email, WhatsApp and spreadsheets into a single record, with pending items and the weekly report handled automatically.
See it live: book a 15-minute walkthroughAccounting Accounting management system for accounting firms
Multi-company: journal entries, VAT ledgers, bank reconciliation, payroll and each client’s deadlines in one place.
See it live: book a 15-minute walkthroughMore about accounting firmsBeverages Management system for beverage distributors
For beverage and food wholesalers: counter sales, customer accounts, price lists, stock by branch and cash register.
See it live: book a 15-minute walkthroughMore about distributorsBooking Online booking system for vet clinics and medical practices
Booking from a phone, WhatsApp reminders and a waiting list if someone cancels.
See it live: book a 15-minute walkthroughMore about online bookingLogistics Driver app and live fleet tracking
The driver clocks in, runs the pre-trip check and loads delivery notes from the phone, even without a signal, and the office sees the fleet live.
See it live: book a 15-minute walkthroughMore about logistics
Process
How we work
The approach is always the same: understand first, build what is needed and stay involved afterwards.
- 01The first meeting
It all starts with a call.
We get to know each other, listen to your context and decide what is worth improving first.
- 02A foundation made for you
We build with a clear direction.
We agree on the scope, prioritize what has the most impact and build the solution around your business.
- 03Close by, afterwards too
Your team has someone to count on.
Dedicated support and video calls to answer questions, review real use and make decisions together.
- 04A step forward every month
We review. We adjust. We improve.
We follow clear monthly goals and evolve your systems according to what your business needs.
Made around you
We do not sell a ready-made system: we adapt it to the way you work or suggest how to organize it. And it does not end with development: we support you through the launch and train your team in the responsible use of AI in their day-to-day work.
Before you start
Frequently asked questions
How long does a custom build take?
It depends on the scope: tidying up order entry is not the same as adding invoicing, stock and reports. That is why we start with a call to understand your processes and prioritize what has the most impact. During development we show you progress every week, so you see the system take shape and we adjust in time.
Does it work if I already use spreadsheets or another system?
Yes. We start from what you already use: your spreadsheets, your chats and who does what. With that we adapt the system to the way you work or suggest how to organize your processes to get more out of them. If you already have a system, we look at what is worth connecting to WhatsApp, invoicing or reports, and what is worth replacing.
Do I need to know which system I need?
No. You do not have to arrive with the solution already defined. We listen to how your business works today, find where the friction is and only then choose the right tool. Sometimes it is a new system; other times it is organizing a process or connecting the tools you already have.
Can I see it before committing?
Yes. Book a 15-minute walkthrough and we will show you a system like this working with sample data. It is a starting point, not a closed system: afterwards we adapt it to the way you work.
What happens after delivery?
It does not end with development. We support you through the launch, with dedicated support and video calls to answer questions and review real use. We train your team in the responsible use of AI in their day-to-day work, follow clear monthly goals and evolve the system according to what your business needs.
Do you work with companies outside the United States?
No. Stabermann LLC is a Florida company and we support companies, agencies and independent sellers around the world, always by video call. It all starts with a call, and then we stay close with dedicated support and video calls to answer questions and review real use of the system.
Let’s talk
Tell us what you need to solve
Message us on WhatsApp: we will set up a call to understand your processes, and the team will confirm the time with you. You can also write to us at hello@staberman.com.
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